SEJ 2008 Session Recording Checklist
Session Name: _____________________
Speakers (Left to Right)
1 – _____________________
2 – _____________________
3 – _____________________
4 – _____________________
5 – _____________________
Recording Start Time: ______
Photo 1 – _______________________
Photo 2 – _______________________
• Set up recording • Make sure machine is recording – watch timer and make sure it is counting up • Monitor recording with headphones for quality • Write down speaker’s names – make sure of spelling • Take several pictures, and be sure to get the names of those in the pictures • Take notes to write 2 paragraph story on substance of panel
Audio Problems? Detail, and provide time of problem with your notes:
1) Go to the session at least 10 minutes before its start. Look for the mixer – this is the rectangular box where all the microphone cables terminate.
2) Look for the cable coming off the back of the mixer that has a free end. The free end should look like the mini plug at the end of your headsets.
3) Stick this mini plug into the “line in” jack (it’s the far left of three jacks on the side of the recorder)
4) Begin recording by pressing once the round button on the front face of the machine labeled “REC.” The red ring around the button should light up and remain steadily lit. If it is flashing, the recording function is in pause – hit the record button again to take it off pause. When recording, the counter in the middle of the screen should be counting up in seconds. Also, the bottom right of the display will contain the word “Recording”
5) Ask the panelists to speak into the microphones (before the panel starts) while you are recording, so you can obtain a recording level. Adjust the record level using the “+” or “-“ buttons, also located on the side of the machine, until you have a strong signal. Make sure you are not recording at too high a level – this will cause the signal to clip, and you will lose the audio recording. And remember – the level they give you now will likely be lower than the level at which they actually speak once the discussion begins, especially if it becomes heated at some point. So be sure to regularly monitor the record levels during the panel discussion
6) Make sure you take notes on the highlights – you will be required to write a short story about the panel after it is over
7) Take two or three pictures, and immediately write down who is in the pictures, and in what order
8) When the panel is finished, unplug your recorder from the mini cord, leaving the cord attached to the mixer. Return to the news room, where you will upload and process your audio and pictures. You will also write your story there
9) Enjoy the conference!